GDPR Compliance Management

Comprehensive GDPR Compliance and Data Protection

Complete GDPR compliance platform for managing personal data protection, data subject rights, consent tracking, and regulatory compliance. Built to help organizations comply with EU General Data Protection Regulation (GDPR) through comprehensive data subject management, consent tracking, breach incident response, and data protection impact assessments.

Key Benefits

Data Subject Rights Management

Manage data subject registries, track personal data, and handle data subject requests (access, rectification, erasure, portability) in compliance with GDPR timelines and requirements.

Consent Management

Track and manage consent records with full audit trail. Record consent sources, purposes, and withdrawal history. Ensure lawful basis for all data processing activities.

Data Breach Response

Document and manage data breach incidents with structured workflows. Track 72-hour notification deadlines, coordinate breach response, and maintain comprehensive incident documentation for regulatory reporting.

Compliance Reporting

Generate compliance reports, track regulatory obligations, conduct Data Protection Impact Assessments (DPIA), and maintain records of processing activities as required by GDPR Article 30.

Features & Capabilities

Data Subject Management

  • Comprehensive data subject registry
  • Personal data inventory
  • Data subject categorization
  • Multi-company support
  • Data subject search and filtering
  • Personal data anonymization
  • Data export capabilities
  • Audit trail for all operations

Consent Management

  • Detailed consent record tracking
  • Multiple consent purposes
  • Consent source documentation
  • Consent withdrawal workflows
  • Expiration date tracking
  • Consent history and audit log
  • Granular consent management
  • Marketing consent tracking

Data Subject Requests (DSR)

  • DSR intake and registration
  • Request type categorization (Access, Rectification, Erasure, Portability, Restriction)
  • 30-day deadline tracking with alerts
  • DSR workflow and status management
  • Request processing documentation
  • Deadline extension procedures
  • Automated email notifications
  • DSR dashboard and reporting

Data Breach Management

  • Breach incident registration
  • 72-hour notification deadline tracking
  • Severity assessment (Low, Medium, High, Critical)
  • Affected individuals tracking
  • Regulatory authority reporting
  • Containment action documentation
  • Breach investigation workflows
  • Notification management

Data Protection Impact Assessment (DPIA)

  • DPIA creation and management
  • Risk assessment methodology
  • Processing activity evaluation
  • Necessity and proportionality analysis
  • Risk identification and mitigation
  • DPIA approval workflow
  • High-risk processing identification
  • Review and update procedures

Processing Activities (Article 30)

  • Records of processing activities
  • Processing purpose documentation
  • Data category identification
  • Recipient and third-party tracking
  • Data transfer documentation
  • Security measures description
  • Retention period definition
  • Legal basis documentation

Data Retention Policies

  • Retention policy definition
  • Data category-specific retention
  • Retention period calculation
  • Automated retention alerts
  • Deletion procedure documentation
  • Legal hold management
  • Archive procedures
  • Retention compliance tracking

Reporting & Compliance

  • Compliance dashboard with key metrics
  • Overdue DSR tracking
  • Breach notification status
  • DPIA coverage reporting
  • Consent statistics and analytics
  • Regulatory compliance reports
  • Audit-ready documentation
  • Export capabilities (PDF, Excel)

Use Cases

GDPR Compliance Program Implementation

Implement comprehensive GDPR compliance program from scratch. Register data subjects, document processing activities, establish consent management procedures, and set up data subject request workflows. Track compliance progress and generate audit documentation.

Data Subject Request Processing

Handle data subject requests efficiently and within regulatory timelines. Receive access requests, compile personal data, coordinate with departments, document processing steps, and deliver responses within 30-day deadline. Track request status and maintain audit trails.

Data Breach Response and Notification

Respond to data breach incidents systematically. Document breach details, assess severity and impact, notify supervisory authority within 72 hours when required, coordinate breach containment, communicate with affected individuals, and maintain comprehensive incident records.

Consent Management for Marketing

Manage marketing consent for email campaigns, newsletters, and promotional activities. Track consent sources, purposes, and timestamps. Handle consent withdrawal requests. Maintain audit trails proving lawful processing basis for all marketing communications.

Third-Party Data Processor Management

Document data processing activities involving third-party processors. Maintain records of processor contracts, data transfer mechanisms, security measures, and sub-processor arrangements. Track processor compliance with data protection obligations.

Data Protection Impact Assessment (DPIA)

Conduct systematic DPIAs for high-risk processing activities. Evaluate necessity and proportionality of processing, identify privacy risks, assess mitigation measures, document findings, and obtain DPO or management approval. Maintain DPIA records for audit purposes.

Technical Details

Architecture

Built on Django framework with PostgreSQL database for GDPR-compliant data storage. Implements data encryption at rest and in transit. Role-based access control for sensitive personal data. Celery for automated deadline tracking and notifications. Comprehensive audit logging for all operations. Export functionality for data portability.

Security

Personal data encryption and pseudonymization. Fine-grained access control based on data protection roles. Complete audit trail for all data access and modifications. Secure data deletion and anonymization procedures. Session management and authentication. Compliance with security requirements of GDPR Article 32.

Scalability

Handles large volumes of data subjects and processing activities. Efficient data queries and filtering. Optimized for multi-company and multi-department structures. Archive functionality for historical records. Performance optimized for large-scale GDPR compliance operations.

Customization

Configurable data subject fields and categories. Custom consent purposes and types. Flexible DSR workflows. Customizable breach severity criteria. Tailored DPIA templates. Company-specific retention policies. Custom reports and dashboards. Multi-language support for international operations.

Frequently Asked Questions

What is GDPR and who needs to comply?

GDPR (General Data Protection Regulation) is EU regulation protecting personal data. Any organization processing personal data of EU residents must comply, regardless of where the organization is located. This includes businesses, non-profits, government agencies, and any entity collecting, storing, or processing EU personal data.

What are data subject rights under GDPR?

GDPR grants individuals: Right to Access (obtain copy of data), Right to Rectification (correct inaccurate data), Right to Erasure ("right to be forgotten"), Right to Data Portability (receive data in structured format), Right to Restriction (limit processing), Right to Object (object to processing), and Rights related to automated decision-making and profiling.

What is the 72-hour breach notification rule?

Under GDPR Article 33, organizations must notify supervisory authority of data breaches within 72 hours of becoming aware, unless breach is unlikely to result in risk to individuals. Notification must include breach nature, affected individuals, likely consequences, and remediation measures. Module tracks 72-hour deadline and helps prepare required documentation.

What is Data Protection Impact Assessment (DPIA)?

DPIA is systematic assessment required for processing operations likely to result in high risk to individuals' rights and freedoms. Required for large-scale processing of sensitive data, systematic monitoring, or new technologies. DPIA evaluates necessity, proportionality, risks, and safeguards. Module provides structured DPIA workflow with templates.

What are Records of Processing Activities (Article 30)?

GDPR Article 30 requires organizations to maintain written records of processing activities. Records must document processing purposes, data categories, recipients, data transfers, retention periods, and security measures. Module provides structured template for maintaining comprehensive Article 30 records.

How does consent management work?

GDPR requires specific, informed, unambiguous, and freely given consent. Module tracks consent with timestamps, sources, purposes, and duration. Records consent withdrawal with full history. Ensures audit trail proving valid consent at any point in time. Supports granular consent for multiple purposes.

Related Modules

Ready to Get Started?

Explore this module and enhance your organization's security posture