Comprehensive Document Lifecycle Management
Advanced document management system for security policies, procedures, and regulatory documentation. Manage your organization's critical documents with version control, approval workflows, electronic signatures, and comprehensive access controls. Ensure compliance and maintain document integrity throughout the entire lifecycle.
Track every change with comprehensive version history. Compare versions, restore previous revisions, and maintain complete audit trail of all document modifications.
Streamline document approval with customizable workflows. Route documents through multiple approvers, track status, and automate notifications.
Granular permissions for viewing, editing, and approving documents. Control access by roles, departments, or individual users with fine-grained security.
Manage documents from creation to archival. Automated expiration reminders, periodic reviews, and retention policies ensure compliance.
Centralize all security policies, procedures, and standards. Implement approval workflows for policy changes, track review cycles, and ensure all policies are current and approved. Provide employees easy access to latest policy versions.
Manage mandatory ISO 27001 documentation including policies, procedures, risk assessments, and records. Track document versions, maintain approval records, and demonstrate compliance during audits with comprehensive audit trails.
Create, maintain, and distribute operational procedures across departments. Version control ensures teams always work with current procedures. Approval workflows guarantee quality and management oversight.
Store and manage contracts, NDAs, and legal agreements. Track expiration dates, renewal periods, and approval status. Secure access controls protect confidential legal documents.
Maintain regulatory compliance documentation for GDPR, HIPAA, SOX, or industry-specific regulations. Automated reminders ensure timely reviews and updates. Audit trails prove compliance during regulatory inspections.
Manage incident response plans, playbooks, and runbooks. Version control tracks improvements after lessons learned. Approval workflows ensure plans are validated by stakeholders before implementation.
Built as Django application with document storage in filesystem or cloud (S3, Azure Blob). Uses PostgreSQL for metadata and search index. Celery for background tasks (virus scanning, notifications, cleanup). Redis for caching and job queuing.
Document encryption at rest using AES-256. TLS for data in transit. Virus scanning for uploaded files. Content Security Policy (CSP) headers. XSS and CSRF protection. SQL injection prevention. Access logs for compliance.
Supports unlimited documents and concurrent users. Efficient file storage with deduplication. CDN integration for faster downloads. Database query optimization with indexes. Horizontal scaling with load balancers.
Custom document types and metadata fields. Configurable approval workflows. Customizable document templates. White-label UI. Pluggable storage backends. Custom notification templates. API for integrations.
The system supports all common document formats: PDF, Microsoft Office (Word, Excel, PowerPoint), OpenOffice/LibreOffice formats, text files, images (PNG, JPG, GIF), and more. Preview functionality is available for most formats.
Every time a document is modified, a new version is automatically created. The system maintains complete history of all versions with timestamps, author information, and change comments. You can compare any two versions, view differences, and restore previous versions if needed.
Yes! You can create custom approval workflows with multiple levels, parallel approvers, conditional routing based on document properties, and automatic escalation. Each document type can have its own workflow. Approval rules can be as simple or complex as your organization requires.
Documents are protected with multiple security layers: encryption at rest and in transit, role-based access control, document-level permissions, watermarking for sensitive content, digital signatures, virus scanning, and comprehensive audit logging. You control exactly who can view, edit, or approve each document.
Yes, the platform supports digital signatures for document approval. Signatures are cryptographically secure and include timestamp and signer identity. Signature validity can be verified at any time. This meets regulatory requirements for electronic signatures.
Yes, you can generate secure, time-limited links for external reviewers or partners. Links can be password-protected and expire after specified period. External access is logged for audit purposes. No account creation required for external users.
You can set expiration dates for documents that require periodic review. The system automatically sends reminders before expiration to document owners and reviewers. Reports show expired and soon-to-expire documents. Expired documents can be automatically archived or flagged for review.
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